Matter SCC-129641

Approve Agreement with Therma, LLC, relating to providing HVAC testing adjustment and balancing services in an amount not to exceed $3,000,000 for period June 23, 2026 through June 22, 2029, with two one-year extension options, that has been reviewed and approved by County Counsel as to form and legality.

Contracts & Procurement Board of Supervisors

2 Documents on file 2.9 MB · 2 extracted · 2 AI summaries

File: SCC-129641
Type: Unknown
Status: Unknown
Requester: Unknown
Introduced: Unknown
Last synced: 16 Jul 2026 · 05:45

The papers

2 documents · 2.9 MB

01 137 KB

Agreement/Amendment Printout

137 KB Extracted AI Summary

file Unknown sha 734e76f46937 source Open source document ↗

Generated summary AI-assisted

The source text indicates this attachment appears to be a draft document.

The document outlines a recommended action for the Board of Supervisors to approve an agreement with Therma LLC for HVAC testing, adjustment, and balancing services. The agreement is for a total amount not to exceed $3,000,000, covering the period from June 23, 2026, to June 22, 2029, with options for two one-year extensions. The services are necessary for the operation and safety of HVAC systems across various County facilities.

Key points

Agreement with Therma LLC for HVAC services.
Total amount not to exceed $3,000,000.
Service period from June 23, 2026, to June 22, 2029.
Includes two one-year extension options.
Annual expenditures estimated at approximately $600,000.
Services support over 40 facilities and approximately 8,000 rooms.
No/neutral impact on children, seniors, or sustainability.

Limitations

The document appears to be a draft.
Specific details such as the exact date of approval and the full list of Board members are not provided.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 3,947 chars

County of Santa Clara Procurement Department 129641 DATE: June 23, 2026 TO: Board of Supervisors FROM: Taraneh Moayed, Deputy Director of Procurement SUBJECT: Agreement (CW2264132) with Therma LLC RECOMMENDED ACTION Approve Agreement with Therma, LLC, relating to providing HVAC testing adjustment and balancing services in an amount not to exceed $3,000,000 for period June 23, 2026 through June 22, 2029, with two one-year extension options, that has been reviewed and approved by County Counsel as to form and legality. FISCAL IMPLICATIONS Departments will utilize funds from their approved budgets for services under this Agreement on an as-needed basis. CONTRACT HISTORY On April 1, 2026, the Procurement Department (PRC) issued Invitation to Bid (ITB) No. ITB-PRC-FY26-0657 for HVAC Testing Adjustment and Balancing (TAB) pursuant to Board Policy Manual section 5.7.5.1, Board Policy Manual section 5.7.5.2, and Public Contract Code section 22000, et seq. PRC received one bid as a result of which Therma LLC was selected as the lowest, responsive and responsible bidder. REASONS FOR RECOMMENDATION HVAC Testing, Adjusting, and Balancing (TAB) is a specialized process used to ensure that...

02 2.77 MB

Therma LLC CW2264132 Agreement

2.77 MB Extracted AI Summary

file Unknown sha 50b57824a7f8 source Open source document ↗

Generated summary AI-assisted

The source text indicates this attachment appears to be a draft document.

This document is an agreement between the County of Santa Clara and Therma LLC for HVAC Testing, Adjustment, and Balancing (TAB). The agreement is effective from June 23, 2026, and has a term of three years with options to extend. It includes provisions for prevailing wages, liquidated damages, and compliance with various regulations. The total not-to-exceed value of the agreement is $3,000,000. The document outlines key provisions, authorized users, and contact information for project managers and contractors.

Key points

Agreement between County of Santa Clara and Therma LLC for HVAC Testing, Adjustment, and Balancing (TAB).
Effective Date: June 23, 2026.
Agreement term: June 23, 2026 - June 22, 2029, with options to extend.
Total not-to-exceed value: $3,000,000.
Subject to California Labor Code 1720 for prevailing wages.
Liquidated damages of $250 per day for incomplete work.
Authorized users include Facilities and Fleet Department and County Health System.

Limitations

The document appears to be a draft as it contains placeholders and incomplete sections.
Some sections are truncated, which may affect the completeness of the summary.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 249,898 chars

Docusign Envelope ID: FA086875-9D40-87DA-81B9-20440E201D1C County of Santa Clara Office of the County Executive Procurement Department 130 W. Tasman Drive, First Floor San Jose, CA 95134 Telephone 408-491-7400 ● Fax 408-491-7496 AGREEMENT BETWEEN THE COUNTY OF SANTA CLARA AND THERMA LLC FOR HVAC TEASTING ADJUSTMENT AND BALANCING (TAB) This Agreement is entered into by and between the County of Santa Clara (“County” or “Owner”), a political subdivision of the State of California and Therma LLC (“Contractor”) (the “Agreement”) for HVAC Testing, Adjustment, and Balancing (TAB). The work is a Public Work project as defined by California Labor Code 1720 and, as such, is subject to the payment of Prevailing Wages. This work also consists of routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes (aka “maintenance” which is exempt from California Public Contract Code 22002. The Agreement is effective June 23, 2026 (“Effective Date”). The parties, intending to be bound, mutually agree as follows: KEY PROVISIONS AGREEMENT TITLE: HVAC Testing, Adjustment, and Balancing (TAB) AGREEMENT NUMBER:...