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Santa Clara County Civic Gallery Board of Supervisors agenda intelligence

Matter SCC-128104

Approve delegation of authority to the County Executive, or designee, to negotiate, execute, amend, or terminate agreements relating to providing as-needed repair services with multiple vendors in an aggregate amount not to exceed $62,750,000 with three-year maximum contract terms that begin no earlier than May 1, 2026 and end no later than August 1, 2030, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegation of authority shall expire on August 1, 2030. (LA)

Contracts & Procurement Board of Supervisors
1 Document on file 181 KB · 1 extracted · 1 AI summary
File
SCC-128104
Type
Unknown
Status
Unknown
Requester
Unknown
Introduced
Unknown
Last synced
15 Jul 2026 · 03:12

The papers

1 document · 181 KB
01 181 KB

Agreement/Amendment Printout

181 KB Extracted AI Summary
file Unknown sha c97fed92a224 source Open source document ↗
Generated summary AI-assisted

The source text indicates this attachment appears to be a draft document.

The document outlines a recommendation for the Board of Supervisors to approve the delegation of authority to the County Executive or designee to negotiate and manage high-capacity as-needed repair agreements with multiple vendors. The total amount for these agreements is proposed to be $62,750,000, with a maximum contract term of three years, starting no earlier than May 1, 2026, and ending no later than August 1, 2030. The delegation aims to streamline the procurement process for various minor public works services required by multiple county departments.

Key points
  • Delegation of authority to negotiate, execute, amend, or terminate agreements for as-needed repair services.
  • Total amount not to exceed $62,750,000 with a three-year maximum contract term.
  • Agreements to support multiple departments including Facilities and Fleet, Parks and Recreation, Roads and Airports, and Santa Clara Valley Healthcare Facilities.
  • Services include building maintenance, roadway repairs, electrical services, safety systems, plumbing, and cleaning.
  • Delegation necessary to efficiently manage contracts and reduce administrative burdens.
  • Procurement estimates an annual spend of $20,950,000 across identified trades.
Limitations
  • The document contains placeholders for specific details such as the date and names of individuals involved.
  • The text appears to be a draft as it includes instructions for notification following approval.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 7,731 chars
County of Santa Clara Procurement Department 128104 DATE: April 28, 2026 TO: Board of Supervisors FROM: Matthew Hada, Director of Procurement SUBJECT: Delegation of Authority for High Capacity As-Needed Repair Agreements RECOMMENDED ACTION Approve delegation of authority to the County Executive, or designee, to negotiate, execute, amend, or terminate agreements relating to providing as-needed repair services with multiple vendors in an aggregate amount not to exceed $62,750,000 with three-year maximum contract terms that begin no earlier than May 1, 2026 and end no later than August 1, 2030, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegation of authority shall expire on August 1, 2030. (LA) FISCAL IMPLICATIONS Departments will utilize funds from their approved budgets to procure services under these Agreements on an as-needed basis. REASONS FOR RECOMMENDATION AND BACKGROUND The Facilities and Fleet Department (FAF), Parks and Recreation Department (Parks), Roads and Airports Department (RDA), and Santa Clara Valley Healthcare Facilities (SCVH Facilities) require a wide range of contractors to perform...