Approve Agreement with Southern California Lighting, Inc., dba The Christmas Kings relating to providing Fantasy of Lights event coordination services in an amount not to exceed $4,500,000 for period August 11, 2026 through August 10, 2031, that has been reviewed and approved by County Counsel as to form and legality.

County of Santa Clara Procurement Department 129815 DATE: August 11, 2026 TO: Board of Supervisors FROM: Taraneh Moayed, Deputy Director of Procurement Todd Lofgren, Director, Parks and Recreation Department SUBJECT: Agreement (CW2261277) with Southern California Lighting Inc. dba The Christmas Kings RECOMMENDED ACTION Approve Agreement with Southern California Lighting, Inc., dba The Christmas Kings relating to providing Fantasy of Lights event coordination services in an amount not to exceed $4,500,000 for period August 11, 2026 through August 10, 2031, that has been reviewed and approved by County Counsel as to form and legality. FISCAL IMPLICATIONS For expenditures under this Agreement, the Parks and Recreation Department (PRK) will use funds that have been budgeted in the Park Charter Operating Fund as part of the Fiscal Year 2026-2027 Adopted Budget. CONTRACT HISTORY On December 12, 2025, the Procurement Department (Procurement) issued Request for Proposals (RFP) No. eRFP-PRC-FY26-0542 on behalf of PRK for Fantasy of Lights Coordination Services. The RFP closed on February 13, 2026, and the County received two proposals. The Evaluation Committee, consisting of...

Docusign Envelope ID: 321FA440-2997-8063-825D-E86FD4B8318A County of Santa Clara Office of the County Executive Procurement Department 130 West Tasman Drive San Jose, CA 95134 Telephone 408-491-7400 ● Fax 408-491-7496 AGREEMENT BETWEEN THE COUNTY OF SANTA CLARA AND SOUTHERN CALIFORNIA LIGHT INC. DBA THE CHRISTMAS KINGS FOR FANTASY OF LIGHTS EVENT COORDINATION SERVICES This agreement is entered into by and between the County of Santa Clara (the “County”) and Southern California Lighting Inc. dba The Christmas Kings (“Contractor” or “Supplier”) (the “Agreement”), for Fantasy of Lights Event Coordination Services. The effective date of the Agreement is August 11, 2026. The parties, intending to be bound, mutually agree as follows: KEY PROVISIONS AGREEMENT TITLE: Fantasy of Lights Event Coordination Services AGREEMENT NUMBER: CW2261277 INITIAL AWARD DATE: August 11, 2026 AGREEMENT TERM: August 11, 2026 through August 10, 2031, unless terminated earlier or otherwise amended. COMMODITY NAME / CODE: Party, Holiday, and Event Decorating and Planning Services / 96260 AUTHORIZED USER: Parks and Recreation Department 5965 Silver Creek Valley Road San Jose, California 95138 COUNTY...