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Santa Clara County Civic Gallery Board of Supervisors agenda intelligence

Matter SCC-129263

Approve Agreement No. CW2252640 with Iron Mountain Information Management, LLC, relating to providing records and media storage, retrieval, and related services in an amount not to exceed $6,000,000 for period August 25, 2026 through August 24, 2031, that has been reviewed and approved by County Counsel as to form and legality. A single source exception to competitive procurement has been approved by the Office of Countywide Contracting Management pursuant to Board of Supervisors Policy 5.6.5.1(D)(2)(a). (LA)

Contracts & Procurement Board of Supervisors
2 Documents on file 3.56 MB · 2 extracted · 2 AI summaries
File
SCC-129263
Type
Unknown
Status
Unknown
Requester
Unknown
Introduced
Unknown
Last synced
20 Aug 2026 · 05:45

The papers

2 documents · 3.56 MB
01 424 KB

Iron Mountain_Wavier to Competitive Procurement

424 KB Extracted AI Summary
file Unknown sha 2ae29c54d304 source Open source document ↗
Generated summary AI-assisted

The source text indicates this attachment appears to be a draft document.

The document appears to be a draft related to a waiver for competitive procurement concerning Iron Mountain. It includes various sections that seem to reference procurement processes and requirements but lacks coherent and complete information.

Limitations
  • The text is largely garbled and does not provide clear information.
  • There are unresolved placeholders and incomplete sections throughout the document.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 4,076 chars
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02 3.15 MB

Iron Mountain CW2252640 Agreement

3.15 MB Extracted AI Summary
file Unknown sha 5afde74097e5 source Open source document ↗
Generated summary AI-assisted

The source text indicates this attachment appears to be a draft document.

This document outlines an agreement between the County of Santa Clara and Iron Mountain Information Management, LLC for documents and media storage and retrieval services. The agreement is effective from August 25, 2026, to August 24, 2031, with a total value not to exceed $6,000,000. It includes key provisions such as authorized users, payment terms, and contact information for both parties. The agreement also references several exhibits that are incorporated into the contract.

Key points
  • Agreement between County of Santa Clara and Iron Mountain Information Management, LLC.
  • Effective date: August 25, 2026.
  • Agreement term: August 25, 2026, through August 24, 2031.
  • Total agreement value not to exceed $6,000,000.
  • Payment terms: Net 30.
  • Authorized users: Countywide.
  • Includes multiple exhibits detailing terms and conditions.
Limitations
  • The document appears to be a draft as indicated by the presence of placeholders and incomplete sections.
  • Certain fields such as dates for signatures and specific contact names are missing or unresolved.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 159,895 chars
Docusign Envelope ID: 05092019-EBDD-8B6D-83C2-EF746386EB46 County of Santa Clara Office of the County Executive Procurement Department 130 West Tasman Drive San Jose, CA 95134 Telephone 408-491-7400 AGREEMENT BETWEEN THE COUNTY OF SANTA CLARA AND IRON MOUNTAIN INFORMATION MANAGEMENT, LLC FOR DOCUMENTS AND MEDIA STORAGE AND RETRIEVAL SERVICES This agreement is entered into by and between the County of Santa Clara (the “County”) and Iron Mountain Information Management, LLC (“Contractor” or “Supplier” or “Iron Mountain”) (the “Agreement”), for Documents and Media Storage, Retrieval and Related Services. On August 25, 2026, the Board of Supervisors approved this Agreement. The effective date of the Agreement is August 25, 2026. The parties, intending to be bound, mutually agree as follows: KEY PROVISIONS AGREEMENT TITLE: Documents and Media Storage, Record Retention, Retrieval, and Related Services AGREEMENT NUMBER: CW2252640 INITIAL AWARD DATE: August 25, 2026 AGREEMENT TERM: August 25, 2026 through August 24, 2031, which may be exercised in the County’s sole and absolute discretion (subject to the termination provisions set forth below). COMMODITY NAME / CODE: 20680 AUTHORIZED...