The source text indicates this attachment appears to be a draft document.
The document outlines agreements with Granite Rock Company and Reed and Graham for the provision of asphalt and emulsion materials. The agreements are set to commence on April 14, 2026, and will last until April 13, 2031. The total amounts for the agreements are $9,800,000 for Granite Rock and $6,400,000 for Reed and Graham. These agreements are necessary for the maintenance and repair of the County's roadway systems.
Key points
Agreements with Granite Rock Company (CW2261957) and Reed and Graham (CW2261661) for asphalt and emulsion materials.
Agreements commence on April 14, 2026, and end on April 13, 2031.
Granite Rock agreement amount: $9,800,000; Reed and Graham agreement amount: $6,400,000.
Agreements approved by County Counsel as to form and legality.
Single source exceptions to competitive procurement were approved.
The Roads and Airports Department is responsible for maintaining the County's 635 miles of roadway.
Failure to approve would delay maintenance and increase long-term costs.
Limitations
The document appears to be a draft as it includes placeholders and lacks finalized details.
The specific impacts on children, seniors, and sustainability are stated as neutral but lack detailed analysis.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 6,782 chars
County of Santa Clara Procurement Department 128300 DATE: April 14, 2026 TO: Board of Supervisors FROM: Matthew Hada, Director of Procurement Harry Freitas, Director, Roads and Airports SUBJECT: Agreements with Granite Rock Company (CW2261957) and Reed and Graham (CW2261661) RECOMMENDED ACTION Held from March 24, 2026 (Item No. 47): Consider recommendations relating to agreements for asphalt and emulsion materials. Possible action: a. Approve Agreement No. CW2261957 with Granite Rock Company relating to providing asphalt and emulsion materials in an amount not to exceed $9,800,000 for period April 14, 2026 through April 13, 2031, that has been reviewed and approved by County Counsel as to form and legality. A single source exception to competitive procurement has been approved by the Director of Procurement pursuant to Board of Supervisors Policy 5.6.5.1(D)(2)(a). (LA) b. Approve Agreement No. CW2261661 with Reed and Graham, Inc., relating to providing asphalt and emulsion materials in an amount not to exceed $6,400,000 for period April 14, 2026 through April 13, 2031, that has been reviewed and approved by County Counsel as to form and legality. A single source exception to...
The source text indicates this attachment appears to be a draft document.
This document outlines an agreement between the County of Santa Clara and Granite Rock Company for the provision of asphalts and emulsions to be picked up by County trucks. The agreement is numbered CW2261957 and is effective from April 14, 2026, through April 13, 2031. The total agreement value is not to exceed $9,800,000. The Roads Department is designated as the authorized user, and the agreement includes standard terms and conditions, pricing, and invoicing details.
Key points
Agreement between County of Santa Clara and Granite Rock Company.
Effective date: April 14, 2026.
Agreement term: April 14, 2026 through April 13, 2031.
Total agreement value: Not to exceed $9,800,000.
Authorized user: Roads Department.
Payment terms: Net 30.
Limitations
The document appears to be a draft as it contains placeholders and incomplete sections.
Unresolved placeholders include specific dates and signatures.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 98,539 chars
Docusign Envelope ID: 45E82274-3784-4B6F-90E4-69B059C484FD County of Santa Clara Office of the County Executive Procurement Department 130 West Tasman Drive San Jose, CA 95134 Telephone 408-491-7400 AGREEMENT BETWEEN THE COUNTY OF SANTA CLARA AND GRANITE ROCK COMPANY FOR ASPHALTS, EMULSIONS, PICKED UP IN COUNTY TRUCKS This agreement is entered into by and between the County of Santa Clara (the “County”) and Granite Rock Company (“Contractor” or “Supplier”) (the “Agreement”), for Asphalts, Emulsions, Picked up in County Trucks. On April 14, 2026, the Board of Supervisors approved this Agreement. The effective date of the Agreement is April 14, 2026. The parties, intending to be bound, mutually agree as follows: KEY PROVISIONS AGREEMENT TITLE: Asphalts, Emulsions, Picked up in County Trucks AGREEMENT NUMBER: CW2261957 INITIAL AWARD DATE: April 14, 2026 AGREEMENT TERM: April 14, 2026 through April 13, 2031, unless terminated earlier or otherwise amended COMMODITY NAME / CODE: Road Building Materials / 84563 AUTHORIZED USER: Roads Department 101 Skyport Drive San Jose, CA 95110 COUNTY DEPARTMENT CONTACT: SUPPLIER: Dawna Mencimer, Admin Services Manager II (408) 494-1314;...
This document outlines an agreement between the County of Santa Clara and Reed & Graham Inc. for the provision of asphalts and emulsions to be picked up by County trucks. The agreement is identified as CW2261661 and is effective from April 14, 2026, to April 13, 2031. The total agreement value is capped at $6,400,000. The Roads Department is designated as the authorized user, and the agreement includes various provisions regarding deliverables, pricing, invoicing, and payment terms.
Key points
Agreement between County of Santa Clara and Reed & Graham Inc.
Effective from April 14, 2026, to April 13, 2031.
Total agreement value not to exceed $6,400,000.
Authorized user is the Roads Department.
Payment terms are Net 30.
Limitations
The document appears to be truncated, missing sections that may contain additional important details.
Certain placeholders and unfilled sections are present, such as specific dates for signatures and other details.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 98,493 chars
Docusign Envelope ID: 7B11022A-354E-4ACB-A49C-2986B0577185 County of Santa Clara Office of the County Executive Procurement Department 130 West Tasman Drive San Jose, CA 95134 Telephone 408-491-7400 AGREEMENT BETWEEN THE COUNTY OF SANTA CLARA AND REED & GRAHAM INC FOR ASPHALTS, EMULSIONS, PICKED UP IN COUNTY TRUCKS This agreement is entered into by and between the County of Santa Clara (the “County”) and Reed & Graham Inc. (“Contractor” or “Supplier”) (the “Agreement”), for Asphalts, Emulsions, Picked up in County Trucks. On April 14, 2026, the Board of Supervisors approved this Agreement. The effective date of the Agreement is April 14, 2026. The parties, intending to be bound, mutually agree as follows: KEY PROVISIONS AGREEMENT TITLE: Asphalts, Emulsions, Picked up in County Trucks AGREEMENT NUMBER: CW2261661 INITIAL AWARD DATE: April 14, 2026 AGREEMENT TERM: April 14, 2026, through April 13, 2031, unless terminated earlier or otherwise amended COMMODITY NAME / CODE: Road Building Materials / 84563 AUTHORIZED USER: Roads Department 101 Skyport Drive San Jose, CA 95110 COUNTY DEPARTMENT CONTACT: SUPPLIER: Dawna Mencimer, Admin Services Manager II (408) 494-1314;...
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Exception to Competitive Procurement - Granite Rock
The source text indicates this attachment appears to be a draft document.
This document outlines a justification for an exception to competitive procurement for Graniterock Company, which is proposed to supply asphalt and emulsions for the Santa Clara County Roads and Airports Department. The estimated value of the contract is $12,000,000, with a start date of February 1, 2026, and an end date of January 30, 2031. The justification includes the need for consistent supply, compatibility with existing equipment, and the importance of timely delivery for road maintenance operations. The document also discusses market research conducted to identify suppliers and the rationale for selecting Graniterock as a single source provider due to their performance reliability and proximity to project sites. The document emphasizes the necessity of this acquisition for maintaining public safety and infrastructure integrity.
Key points
Proposed contractor: Graniterock Company
Total estimated value of the award: $12,000,000
Start date: February 1, 2026; End date: January 30, 2031
Purpose: Supply asphalt and emulsions for road maintenance
Justification includes performance reliability and timely delivery
Market research indicated Graniterock as the best supplier due to proximity and quality
The acquisition supports public safety and infrastructure maintenance
Limitations
The document contains unresolved placeholders such as the date of submission and the name of the requesting agency/department director.
The document appears to be a draft as it includes sections for signatures and comments that are not filled out.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 15,352 chars
Docusign Envelope ID: 97C465EB-EA86-4BF0-A64F-2161E514C602 CA8E3DA3-2934-4F5F-9488-BCE9D1889A03 JUSTIFICATION FOR EXCEPTIONS TO COMPETITIVE PROCUREMENT It is the policy of the Board that the County conduct an open, fair and full competitive solicitation process for the procurement of goods and/or services, with exemptions for certain goods, services and classes of procurement, and case-by-case exceptions, subject to a detailed review and approval process. The residents of Santa Clara County are best served when sound business decisions are made through a full and open competitive bidding processes. There may be certain instances when exceptions are warranted and justifiable. When a County agency/department recommends that competitive bidding is not practicable or in the best interest of the tax payers, appropriate justification supporting an exception must be submitted to the Procurement Department. Should you have any questions, please do not hesitate to contact: Matthew Hada, Director of Procurement at (408) 491-7401. Date of Submission: 12/17/2025 Submit Document via Requisition Proposed Contractor/ Consultant: Total Estimated Value of the Award: Description of Good/Service:...
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Exception to Competitive Procurement - Reed and Graham
The source text indicates this attachment appears to be a draft document.
This document outlines a justification for an exception to competitive procurement for Reed and Graham, Inc. for the supply of asphalt and emulsions needed for the maintenance of Santa Clara County's roadway network. The total estimated value of the award is $6,000,000, with a proposed contract period from February 1, 2026, to January 30, 2031. The Roads and Airports Department emphasizes the importance of maintaining road infrastructure and ensuring public safety through timely maintenance operations. The justification includes market research indicating that Reed and Graham is the only local supplier capable of meeting the County's specific needs, and it details the benefits of continuing this partnership. The document also outlines the scope of work and specifications for the contract, which includes supplying high-quality materials and maintaining adequate inventory levels.
Key points
Proposed contractor is Reed and Graham, Inc.
Total estimated value of the award is $6,000,000.
Contract period is from February 1, 2026, to January 30, 2031.
The acquisition supports essential road maintenance operations.
Reed and Graham is selected due to their ability to meet performance requirements and timely delivery.
The document includes a detailed scope of work for the supply of asphalt products and emulsions.
Limitations
The document contains unresolved placeholders such as the date of submission and the signature sections.
The document appears to be a draft as indicated by the presence of revision dates and incomplete sections.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 15,293 chars
Docusign Envelope ID: 4138B1DF-2A2A-481E-A1AB-EFBD727DEAA4 CA8E3DA3-2934-4F5F-9488-BCE9D1889A03 JUSTIFICATION FOR EXCEPTIONS TO COMPETITIVE PROCUREMENT It is the policy of the Board that the County conduct an open, fair and full competitive solicitation process for the procurement of goods and/or services, with exemptions for certain goods, services and classes of procurement, and case-by-case exceptions, subject to a detailed review and approval process. The residents of Santa Clara County are best served when sound business decisions are made through a full and open competitive bidding processes. There may be certain instances when exceptions are warranted and justifiable. When a County agency/department recommends that competitive bidding is not practicable or in the best interest of the tax payers, appropriate justification supporting an exception must be submitted to the Procurement Department. Should you have any questions, please do not hesitate to contact: Matthew Hada, Director of Procurement at (408) 491-7401. Date of Submission: 12/17/2025 Submit Document via Requisition Proposed Contractor/ Consultant: Total Estimated Value of the Award: Description of Good/Service:...
The Levine Act Contractor Form for Granite Rock Company is a public record submitted to the County of Santa Clara. It includes sections for identifying subcontractors and agents related to an agreement for asphalts and emulsions. The form requires the contractor to list subcontractors and agents, and to provide additional forms for each subcontractor. The contractor's authorized representative, Don Barrett, has signed the form.
Key points
Form is for identifying subcontractors and agents for an agreement with the County of Santa Clara.
Contractor Legal Name: Granite Rock Company.
Title of Agreement: Asphalts, Emulsions, Picked up in County Trucks.
Sections A, B, C, and D must be completed by the contractor.
The form must be submitted to the County contract manager along with any required additional forms.
Limitations
Sections B and C for subcontractors and agents are incomplete as no names are provided.
The date of the Board of Supervisors meeting is mentioned but may not be relevant to the form's content.
The document does not specify any subcontractors or agents.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 4,497 chars
Levine Act Contractor Form: Identification of Subcontractors and Agents Completed form submitted to the County of Santa Clara is a public record. This Section to be completed by County Staff after Form is completed by Contractor: Date of Board of Supervisors Meeting April 14, 2026 When Agreement/Amendment Will Be Considered: Legislative File No.: 128300 Instructions to Contractor for Completion of Form: For any contract or grant/sponsorship agreement (including amendments) with the County of Santa Clara (“Agreement”) that will be submitted to the County of Santa Clara Board of Supervisors for consideration, any party entering into the Agreement with the County (“Contractor”) must: 1) Fill out Sections A, B, C, and D of this form. a. For Section B, list any subcontractors identified in Contractor’s solicitation/grant proposal and/or in Contractor’s Agreement with the County (“Subcontractor”). 2) Provide a separate Levine Act Subcontractor Form: Identification of Agents to each Subcontractor, if any, listed in Section B, and collect a completed form from each Subcontractor. 3) Provide this form and each completed Levine Act Subcontractor Form: Identification of Agents to the...
The Levine Act Contractor Form for Reed and Graham, Inc. is a document submitted to the County of Santa Clara for the identification of subcontractors and agents related to a contract for asphalts and emulsions. The form requires the contractor to list subcontractors and agents, and to provide additional forms for any identified subcontractors. It also includes instructions for disclosure of campaign contributions as required by the Levine Act.
Key points
Contractor Legal Name: Reed and Graham, Inc.
Title or Short Description of Agreement: Asphalts, Emulsions, Picked up in County Trucks
Date of Board of Supervisors Meeting: April 14, 2026
Legislative File No.: 128300
Sections A, B, C, and D must be completed by the contractor.
Contractor must provide a separate form for each subcontractor listed.
Form is a public record.
Limitations
Sections B and C for subcontractors and agents are incomplete as no names are provided.
The document does not specify any campaign contributions.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 4,469 chars
Levine Act Contractor Form: Identification of Subcontractors and Agents Completed form submitted to the County of Santa Clara is a public record. This Section to be completed by County Staff after Form is completed by Contractor: Date of Board of Supervisors Meeting April 14, 2026 When Agreement/Amendment Will Be Considered: Legislative File No.: 128300 Instructions to Contractor for Completion of Form: For any contract or grant/sponsorship agreement (including amendments) with the County of Santa Clara (“Agreement”) that will be submitted to the County of Santa Clara Board of Supervisors for consideration, any party entering into the Agreement with the County (“Contractor”) must: 1) Fill out Sections A, B, C, and D of this form. a. For Section B, list any subcontractors identified in Contractor’s solicitation/grant proposal and/or in Contractor’s Agreement with the County (“Subcontractor”). 2) Provide a separate Levine Act Subcontractor Form: Identification of Agents to each Subcontractor, if any, listed in Section B, and collect a completed form from each Subcontractor. 3) Provide this form and each completed Levine Act Subcontractor Form: Identification of Agents to the...