Held from March 24, 2026 (Item No. 47): Consider recommendations relating to agreements for asphalt and emulsion materials.

County of Santa Clara Procurement Department 128300 DATE: April 14, 2026 TO: Board of Supervisors FROM: Matthew Hada, Director of Procurement Harry Freitas, Director, Roads and Airports SUBJECT: Agreements with Granite Rock Company (CW2261957) and Reed and Graham (CW2261661) RECOMMENDED ACTION Held from March 24, 2026 (Item No. 47): Consider recommendations relating to agreements for asphalt and emulsion materials. Possible action: a. Approve Agreement No. CW2261957 with Granite Rock Company relating to providing asphalt and emulsion materials in an amount not to exceed $9,800,000 for period April 14, 2026 through April 13, 2031, that has been reviewed and approved by County Counsel as to form and legality. A single source exception to competitive procurement has been approved by the Director of Procurement pursuant to Board of Supervisors Policy 5.6.5.1(D)(2)(a). (LA) b. Approve Agreement No. CW2261661 with Reed and Graham, Inc., relating to providing asphalt and emulsion materials in an amount not to exceed $6,400,000 for period April 14, 2026 through April 13, 2031, that has been reviewed and approved by County Counsel as to form and legality. A single source exception to...

Docusign Envelope ID: 45E82274-3784-4B6F-90E4-69B059C484FD County of Santa Clara Office of the County Executive Procurement Department 130 West Tasman Drive San Jose, CA 95134 Telephone 408-491-7400 AGREEMENT BETWEEN THE COUNTY OF SANTA CLARA AND GRANITE ROCK COMPANY FOR ASPHALTS, EMULSIONS, PICKED UP IN COUNTY TRUCKS This agreement is entered into by and between the County of Santa Clara (the “County”) and Granite Rock Company (“Contractor” or “Supplier”) (the “Agreement”), for Asphalts, Emulsions, Picked up in County Trucks. On April 14, 2026, the Board of Supervisors approved this Agreement. The effective date of the Agreement is April 14, 2026. The parties, intending to be bound, mutually agree as follows: KEY PROVISIONS AGREEMENT TITLE: Asphalts, Emulsions, Picked up in County Trucks AGREEMENT NUMBER: CW2261957 INITIAL AWARD DATE: April 14, 2026 AGREEMENT TERM: April 14, 2026 through April 13, 2031, unless terminated earlier or otherwise amended COMMODITY NAME / CODE: Road Building Materials / 84563 AUTHORIZED USER: Roads Department 101 Skyport Drive San Jose, CA 95110 COUNTY DEPARTMENT CONTACT: SUPPLIER: Dawna Mencimer, Admin Services Manager II (408) 494-1314;...

Docusign Envelope ID: 7B11022A-354E-4ACB-A49C-2986B0577185 County of Santa Clara Office of the County Executive Procurement Department 130 West Tasman Drive San Jose, CA 95134 Telephone 408-491-7400 AGREEMENT BETWEEN THE COUNTY OF SANTA CLARA AND REED & GRAHAM INC FOR ASPHALTS, EMULSIONS, PICKED UP IN COUNTY TRUCKS This agreement is entered into by and between the County of Santa Clara (the “County”) and Reed & Graham Inc. (“Contractor” or “Supplier”) (the “Agreement”), for Asphalts, Emulsions, Picked up in County Trucks. On April 14, 2026, the Board of Supervisors approved this Agreement. The effective date of the Agreement is April 14, 2026. The parties, intending to be bound, mutually agree as follows: KEY PROVISIONS AGREEMENT TITLE: Asphalts, Emulsions, Picked up in County Trucks AGREEMENT NUMBER: CW2261661 INITIAL AWARD DATE: April 14, 2026 AGREEMENT TERM: April 14, 2026, through April 13, 2031, unless terminated earlier or otherwise amended COMMODITY NAME / CODE: Road Building Materials / 84563 AUTHORIZED USER: Roads Department 101 Skyport Drive San Jose, CA 95110 COUNTY DEPARTMENT CONTACT: SUPPLIER: Dawna Mencimer, Admin Services Manager II (408) 494-1314;...

Docusign Envelope ID: 97C465EB-EA86-4BF0-A64F-2161E514C602 CA8E3DA3-2934-4F5F-9488-BCE9D1889A03 JUSTIFICATION FOR EXCEPTIONS TO COMPETITIVE PROCUREMENT It is the policy of the Board that the County conduct an open, fair and full competitive solicitation process for the procurement of goods and/or services, with exemptions for certain goods, services and classes of procurement, and case-by-case exceptions, subject to a detailed review and approval process. The residents of Santa Clara County are best served when sound business decisions are made through a full and open competitive bidding processes. There may be certain instances when exceptions are warranted and justifiable. When a County agency/department recommends that competitive bidding is not practicable or in the best interest of the tax payers, appropriate justification supporting an exception must be submitted to the Procurement Department. Should you have any questions, please do not hesitate to contact: Matthew Hada, Director of Procurement at (408) 491-7401. Date of Submission: 12/17/2025 Submit Document via Requisition Proposed Contractor/ Consultant: Total Estimated Value of the Award: Description of Good/Service:...

Docusign Envelope ID: 4138B1DF-2A2A-481E-A1AB-EFBD727DEAA4 CA8E3DA3-2934-4F5F-9488-BCE9D1889A03 JUSTIFICATION FOR EXCEPTIONS TO COMPETITIVE PROCUREMENT It is the policy of the Board that the County conduct an open, fair and full competitive solicitation process for the procurement of goods and/or services, with exemptions for certain goods, services and classes of procurement, and case-by-case exceptions, subject to a detailed review and approval process. The residents of Santa Clara County are best served when sound business decisions are made through a full and open competitive bidding processes. There may be certain instances when exceptions are warranted and justifiable. When a County agency/department recommends that competitive bidding is not practicable or in the best interest of the tax payers, appropriate justification supporting an exception must be submitted to the Procurement Department. Should you have any questions, please do not hesitate to contact: Matthew Hada, Director of Procurement at (408) 491-7401. Date of Submission: 12/17/2025 Submit Document via Requisition Proposed Contractor/ Consultant: Total Estimated Value of the Award: Description of Good/Service:...

Levine Act Contractor Form: Identification of Subcontractors and Agents Completed form submitted to the County of Santa Clara is a public record. This Section to be completed by County Staff after Form is completed by Contractor: Date of Board of Supervisors Meeting April 14, 2026 When Agreement/Amendment Will Be Considered: Legislative File No.: 128300 Instructions to Contractor for Completion of Form: For any contract or grant/sponsorship agreement (including amendments) with the County of Santa Clara (“Agreement”) that will be submitted to the County of Santa Clara Board of Supervisors for consideration, any party entering into the Agreement with the County (“Contractor”) must: 1) Fill out Sections A, B, C, and D of this form. a. For Section B, list any subcontractors identified in Contractor’s solicitation/grant proposal and/or in Contractor’s Agreement with the County (“Subcontractor”). 2) Provide a separate Levine Act Subcontractor Form: Identification of Agents to each Subcontractor, if any, listed in Section B, and collect a completed form from each Subcontractor. 3) Provide this form and each completed Levine Act Subcontractor Form: Identification of Agents to the...

Levine Act Contractor Form: Identification of Subcontractors and Agents Completed form submitted to the County of Santa Clara is a public record. This Section to be completed by County Staff after Form is completed by Contractor: Date of Board of Supervisors Meeting April 14, 2026 When Agreement/Amendment Will Be Considered: Legislative File No.: 128300 Instructions to Contractor for Completion of Form: For any contract or grant/sponsorship agreement (including amendments) with the County of Santa Clara (“Agreement”) that will be submitted to the County of Santa Clara Board of Supervisors for consideration, any party entering into the Agreement with the County (“Contractor”) must: 1) Fill out Sections A, B, C, and D of this form. a. For Section B, list any subcontractors identified in Contractor’s solicitation/grant proposal and/or in Contractor’s Agreement with the County (“Subcontractor”). 2) Provide a separate Levine Act Subcontractor Form: Identification of Agents to each Subcontractor, if any, listed in Section B, and collect a completed form from each Subcontractor. 3) Provide this form and each completed Levine Act Subcontractor Form: Identification of Agents to the...