Held from May 19, 2026 (Item No. 24): Receive report from the Office of the County Executive relating to a proposed comprehensive Generative Artificial Intelligence (Gen AI) Policy framework that operationalizes guiding principles to govern Gen AI.

This report from the Office of the County Executive outlines a proposed framework for a comprehensive Generative Artificial Intelligence (Gen AI) policy for the County of Santa Clara. It includes guiding principles for the responsible use of Gen AI, definitions of Generative AI and Rights-Impacting AI, and details on stakeholder engagement. The report emphasizes the importance of transparency, equity, privacy, and safety in the implementation of Gen AI technologies across County departments. It also discusses current uses of Gen AI tools and their intended benefits for operational efficiency and public service delivery.

Key points

• The report is addressed to the Board of Supervisors from Megan Doyle, Deputy County Executive.
• It proposes a comprehensive Gen AI policy framework to govern the use of AI technologies in the County.
• Definitions of Generative AI and Rights-Impacting AI are provided.
• Nine guiding principles for Gen AI use are proposed: transparency, equity, privacy, safety, human oversight, workforce support, continuous improvement, prohibited use cases, and notation of AI usage.
• The framework was developed after extensive stakeholder engagement and review of existing policies.
• Current Gen AI tools approved for use include applications for clinical documentation, public health operations, and internal functions.
• The report indicates positive impacts on children and seniors by establishing standards for Gen AI implementation.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

The source text indicates this attachment appears to be a draft document.

This document outlines a framework for the County to operationalize Generative AI principles, which will be reflected in a comprehensive Generative AI Use Policy. The framework includes guiding principles on transparency, accountability, equity, privacy, security, human oversight, workforce support, continuous improvement, prohibited use cases, and notation of AI usage. The County aims to ensure responsible use of Generative AI that aligns with its values and safeguards residents and employees.

Key points

• The framework will guide procurement, deployment, monitoring, and oversight of Generative AI systems.
• Transparency and accountability are emphasized, with a review process for Generative AI use requests.
• Equity and fairness are prioritized to mitigate potential biases in AI outputs.
• Privacy and data protection measures will be implemented to safeguard sensitive information.
• Security and safety protocols will be established for the deployment of Generative AI systems.
• Human-in-the-Loop oversight will ensure that final decisions are made by County employees.
• Workforce support will include training and pilot programs for employees to effectively use Generative AI.
• Continuous improvement will involve regular monitoring and evaluation of Generative AI systems.
• Certain high-risk use cases may be prohibited to protect individual rights and ensure ethical use.
• The County will strive for transparency in disclosing Generative AI usage to the public.

Limitations

• The document appears to be a draft and may not reflect finalized policies or decisions.
• There are unresolved placeholders and missing information regarding specific implementation details.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

The source text indicates this attachment appears to be a draft document.

This document, titled 'Appendix B: Stakeholder and Expert Engagement,' outlines the County's engagement with stakeholders and experts regarding the use of generative artificial intelligence (Generative AI). The County conducted outreach to various groups, including employees, labor partners, community organizations, and academic institutions, to assess readiness and guide governance practices for Generative AI. Surveys were conducted with employees and healthcare providers, revealing potential benefits and concerns about Generative AI's role in operations. Labor partners emphasized the need for transparency, training, and safeguards against job displacement. Community and expert input highlighted the importance of human oversight and continuous review of Generative AI policies. The document also lists various government entities and their Generative AI guidelines.

Key points

• The Board of Supervisors requested a report on stakeholder engagement regarding Generative AI.
• Outreach included employees, labor partners, community organizations, and academic institutions.
• Surveys indicated potential benefits of Generative AI, such as improved job satisfaction and reduced cognitive burden.
• Concerns included bias in outputs and the need for human oversight.
• Labor partners sought transparency, training opportunities, and safeguards against job displacement.
• Community input emphasized the importance of human oversight and continuous policy review.
• The document lists various government entities and their Generative AI guidelines.

Limitations

• The document appears to be a draft, as indicated by the formatting and references to ongoing discussions.
• Specific dates and outcomes of discussions or surveys are not provided.
• Unresolved placeholders and blank fields may affect the completeness of the summary.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

The source text indicates this attachment appears to be a draft document.

The document is a public comment letter from Neil Martin, Tech Justice Coordinator, representing the South Bay Tech Accountability Coalition. It expresses strong support for a robust Generative AI Use Policy in Santa Clara County, emphasizing the need for transparency, accountability, and community involvement in AI technology deployment. The letter outlines specific policy recommendations to ensure responsible AI use, protect vulnerable communities, and maintain human oversight in decision-making processes. It is addressed to the Santa Clara County Board of Supervisors in anticipation of a board meeting discussing a proposed AI policy framework.

Key points

• Support for policies governing responsible AI use in public operations.
• Emphasis on community participation and transparency in AI technology deployment.
• Concerns about AI systems producing discriminatory results.
• Recommendations for policy include co-creation with community members, defining oversight for rights-impacting AI systems, and maintaining human oversight in decision-making.
• Call for ongoing testing and monitoring of AI systems to mitigate bias.
• Advocacy for protecting privacy and prohibiting surveillance through AI.

Limitations

• The document appears to be a draft as it includes placeholders and lacks finalized formatting.
• Specific dates and details regarding the board meeting agenda are mentioned but not fully detailed.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

This document is a Request to Speak Form, which is a public record under the California Public Records Act. It allows individuals to address the Board, Committee, or Commission regarding agenda items. The form includes options for individuals to indicate their stance on issues, provide their name and organization, and submit written comments for the record. The text also includes a public comment from Carlos Fuentes, Chief Union Steward at TSS with SEIU 521, emphasizing the need for clear criteria for AI use in public services, protections for workers, and meaningful involvement of workers in decision-making processes.

Key points

• The document is a Request to Speak Form for addressing the Board, Committee, or Commission.
• It is a public record subject to disclosure under the California Public Records Act.
• Individuals can indicate their stance on issues and provide written comments.
• Carlos Fuentes advocates for clear criteria for AI use, protections for workers, and meaningful worker involvement.

Limitations

• The form contains many blank fields and placeholders, which limits the completeness of the summary.
• Specific agenda item numbers and dates are missing.
• Some sections appear to be repeated or contain formatting errors.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.