Approve Agreement with The Whalls Group relating to providing Office of the Sheriff Custody Bureau recruitment services in an amount not to exceed $1,750,000 for period June 2, 2026 through June 30, 2027, that has been reviewed and approved by County Counsel as to form and legality. A sole source exception to competitive procurement has been approved by the Office of Countywide Contracting Management pursuant to Board of Supervisors Policy 5.6.5.1(D)(2)(a). (LA)

The document outlines a recommendation for the Board of Supervisors to approve an agreement with The Whalls Group for recruitment services for the Sheriff’s Office Custody Bureau, with a budget not exceeding $1,750,000 for the period from June 2, 2026, to June 30, 2027. The recommendation addresses chronic staffing shortages and the need for adequate healthcare provision in correctional facilities. The action is expected to have no impact on the General Fund or on children, seniors, and sustainability. Failure to approve the action may result in the inability to fill critical positions and potential court penalties.

Key points

• Agreement with The Whalls Group for recruitment services.
• Budget not to exceed $1,750,000 for June 2, 2026, to June 30, 2027.
• Chronic vacancy issues in the Sheriff’s Office Custody Bureau.
• No impact on the General Fund.
• No impact on children, seniors, or sustainability.
• Potential consequences of not approving the action include inability to fill positions and court penalties.

Limitations

• The text indicates a budget amount but does not provide specific details on the approval process or outcomes.
• The attachment mentions a sole source justification but does not include the actual document.
• The document does not specify the exact nature of the recruitment challenges faced.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

The source text indicates this attachment appears to be a draft document.

The document outlines a justification for exceptions to competitive procurement for hiring recruitment services from The Whalls Group for the Sheriff's Office Custody Bureau. The justification highlights chronic vacancies in correctional deputy positions and the need for immediate action to comply with a federal consent decree regarding healthcare for incarcerated patients. The Whalls Group is identified as a sole source provider specializing in correctional officer recruitment, with a proposed contract value of $2,000,000. The document also details the scope of work, market research, and future plans for improving recruitment processes.

Key points

• The Whalls Group is proposed as the sole source contractor for recruitment services.
• Total estimated value of the award is $2,000,000.
• The Sheriff's Office has over 100 vacant correctional deputy positions.
• The Whalls Group specializes in correctional and detention officer recruitment.
• The County is under a consent decree to provide adequate healthcare to incarcerated patients.
• The document includes a detailed scope of work for recruitment services.

Limitations

• The document contains unresolved placeholders such as 'Date of Submission' and 'Phone #' which affect the completeness of the summary.
• The document appears to be a draft, as indicated by the presence of revision dates and sections that are not fully completed.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

The source text indicates this attachment appears to be a draft document.

This document is a Service Agreement between the County of Santa Clara and Whalls Group, LLC for recruitment services for the Sheriff's Office Custody Bureau. The agreement outlines the contractor's obligations, financial terms, and conditions of service. The maximum financial obligation is set at $1,750,000. The term of the agreement starts on June 2, 2026, and ends on June 30, 2027. The document includes sections on contract authorization, relationship status determination, service specifics, and standard provisions. It appears to be a draft.

Key points

• Contractor: Whalls Group, LLC
• Service: Recruitment services for the Sheriff's Office Custody Bureau
• Maximum Financial Obligation: $1,750,000
• Term: June 2, 2026 - June 30, 2027
• Contract Preparer: David Acevedo
• Fiscal Contacts: Anita Asher / Michelle Quon
• Contractor Contact: Holly L. Whalls, Email: hwhalls@whallsgroup.com

Limitations

• The document contains unresolved placeholders such as 'Select...' in the relationship status questionnaire.
• Some sections are truncated and may not provide complete information.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.