Approve Thirteenth Amendment to Agreement with Everlaw, Inc., relating to providing e-discovery services, increasing the maximum contract amount by $20,000 from $1,465,000 to $1,485,000, with no change to the term of the Agreement, that has been reviewed and approved by County Counsel as to form and legality.

The document outlines the Thirteenth Amendment to the Agreement with Everlaw, Inc. for e-discovery services, proposing an increase in the maximum contract amount by $20,000, bringing it to $1,485,000, with no change to the agreement's term. The amendment is necessary to ensure funding for e-discovery services for the remainder of Fiscal Year 2025-2026. The document details the contract history, fiscal implications, and reasons for the recommendation, stating that the approval is exempt from competitive procurement due to the specialized nature of the services provided by Everlaw, Inc.

Key points

• Thirteenth Amendment proposes to increase the maximum contract amount with Everlaw, Inc. by $20,000.
• New maximum contract amount will be $1,485,000.
• No change to the term of the Agreement.
• The increase is necessary for funding e-discovery services for the remainder of Fiscal Year 2025-2026.
• The contract history includes multiple amendments increasing the compensation amount over time.
• Approval is requested due to the anticipated cost exceeding $200,000 for the fiscal year.

Limitations

• The document does not specify the exact date of the Thirteenth Amendment's approval.
• Unresolved placeholders and links are present in the document.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

This document is the Thirteenth Amendment to the Agreement for Services between the County of Santa Clara and Everlaw, Inc. It amends the original Agreement effective January 22, 2018, and includes changes to compensation and billing, County data management, and the deletion of certain sections. The amendment specifies maximum compensation limits, billing rates for different types of data, and responsibilities regarding County data security and confidentiality. It also includes provisions for a Data Processing Addendum and outlines the responsibilities of both parties regarding unauthorized access to County data.

Key points

• The amendment is effective June 2, 2026.
• Maximum Compensation is set at $1,485,000.
• Maximum Fiscal Year Compensation is limited to $220,000 for the period from July 1, 2025, to June 30, 2026.
• Monthly payments of at least $16,660 are required during the specified fiscal year.
• Billing rates for data storage include $20.00 per Gigabyte for Active Data, $6.00 per Gigabyte for ECA Data, and $2.00 per Gigabyte for Suspended Data.
• Contractor is responsible for maintaining data security and confidentiality.
• The amendment includes a Data Processing Addendum to comply with applicable privacy laws.

Limitations

• The document contains unresolved placeholders and blank fields.
• The document does not specify certain details such as the exact nature of the services provided or the specific amendments made in previous agreements.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

The source text indicates this attachment appears to be a draft document.

The Twelfth Amendment to the Agreement for Services between the County of Santa Clara and Everlaw, Inc. amends the terms of the original agreement effective July 1, 2025. It updates the term of the agreement to continue through June 30, 2026, and establishes compensation limits and billing procedures for services provided by Everlaw. The amendment includes details on compensation, billing for data storage, and the addition of a Data Processing Addendum. It also incorporates an Order Form with specific customer and billing details.

Key points

• The agreement is amended to extend the term through June 30, 2026.
• Maximum compensation for services is set at $1,465,000.
• Monthly minimum payment of $16,660 is established for the period from July 1, 2025, to June 30, 2026.
• Billing rates for data storage are specified: $20.00 per GB for Active Data, $6.00 per GB for ECA Data, and $2.00 per GB for Suspended Data.
• A Data Processing Addendum is added to comply with applicable privacy laws.
• An Order Form is incorporated into the agreement detailing customer and billing information.

Limitations

• The document contains unresolved placeholders such as subscription end date and total contract value.
• The document appears to be a draft as indicated by the presence of signature dates and Docusign Envelope IDs.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.